Should you email after an interview?

by Heat Recruitment

After a job interview, you may want to follow up. But should you email after an interview?

It felt like a successful interview: your preparation paid off, your answers were well-thought out and you picked up on a positive feeling from the hiring manager. So why haven’t they been in touch? A few days pass and the panic sets in. Should you email after an interview to follow-up? You don’t want to come off as desperate, but the uncertainty is putting you on edge.

We’ve all been there. As well as you feel you did in a job interview, the passage of time can cause anxiety – even if it’s as simple as the hiring manager having a lot of candidates to get through or taking annual leave. Whatever their reason, you’re looking for reassurance. If this sounds familiar, fear not: below is a quick guide to sending an acceptable follow up email after an interview.

Knowing when to chase

If it’s only been a day since your interview, hold off. While a short message that thanks them for their time and provides contact details shows good manners, anything more at this stage won’t help your chances. Remember, it takes time for the company to interview their selected candidates and make important hiring decisions.

While the duration of average hiring process in the UK is approximately 27 days, most organisations know that the best candidates are off the market in 10 days. If 10 to14 days have passed with no response, a second follow-up email to check in is perfectly acceptable and should give you the closure you need – be it an apology for a lengthy process or the ‘not successful on this occasion’ email.

Writing a thank you email

In the 24 hours after your interview, a thank you email will help to keep you front of mind. After a busy day of interviews, this email can actually help you to stand out and refresh the hiring manager’s memory as to your value. Try to keep it short but impactful, referring to notes taken in the interview as well as the job spec to reiterate why you would be a good fit. Try to draw on any points you felt were particularly important to the company, be it an upcoming project or a specific skill.

This is a final chance for you to communicate your interest in the job and convince the hiring manager of your ambition to help their company achieve its goals. If there were any questions you didn’t get a chance to ask , adding them into your email will give the recruiter a reason to respond. Similarly, you can also invite a hiring manager to ask any additional questions they might have about your skills and experience. Close politely and professionally and remember to leave your contact details before signing off.

Writing a follow-up email

if you haven’t heard back from a prospective employer after what felt like a successful interview, it’s best to approach the situation with caution. Chasing them across every social media platform, for example, is a quick way to get yourself off the shortlist for the job.

After around two weeks, a gentle nudge or request for an update via email won’t come across as pushy or desperate with the right wording. What’s more, if you really want the job, there’s no harm in showing your sustained interest – if anything, companies should value your enthusiasm for their business.

Your follow up email should include the job title you interviewed for within the subject line and should be sent directly to the hiring manager. d Keep the email succinct, opening with a brief reminder of your recent meeting. There’s no need to hound the hiring manager as to reasons for their lack of response. On the contrary, a subtle hint that you are still interested and wish to be kept in the loop with any updates will prompt a recruiter to get back in touch. As in the thank you email, closing your communication with your contact details and a reminder of your availability should they wish to know more is polite but effective.

Looking for more handy hints to help you with the job application process or interview preparation?

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